Privacy Policy

This privacy policy together with our terms of use sets out how (“we”, “our”, “us”) Vanilla Photobooks  will use any personal data we collect from you, or you provide to us during your use of the Vanilla Photobook service (the Website”).

For the purpose of the Data Protection Act 1998 (the ct), is operated by Photo Print Partners, the data controller is Vanilla Photobooks. We may from time to time use data processors, who are not employees, agents or otherwise connected with us, with whom we have an agreement to process your data (“Data Processors”).

We respect the privacy of every individual who visits the Website. Our policy on the collection and use of personal information is outlined below. We collect and use personal information in order to:

a) administer or otherwise carry out our obligations in relation to any agreement that you may have with us;
b) anticipate and resolve problems with your service;
c) carry out market research and the tracking of sales;
d) create and inform you of products and services provided either by us or by carefully selected third parties that you may be interested in, where you have consented to be contacted for such purposes and allow Data Processors to do
the same
e) statistics and analysis
f) customer profiling and analysing your personal purchasing preferences
g) marketing
h) forward prevention and detection
i) billing and order fulfilment
j) credit scoring
k) customising the website and its content to your particular preferences
l) to notify you of any changes to the website or services which may affect you
m) security vetting
n) improving our services

In order to carry out the above, we need to collect and process personal information about you (including but not limited to, your name, address, telephone number, email address, details of your visits to the Website and any transactional information in relation to order fulfilment). We may ask you for this information on the Website, during the ordering process or at any subsequent point. The data we collect may be provided to Data Processors for analysis so that we may tailor the goods, services and marketing materials we, and other third parties offer to you (where you have consented to receive the same). In order to take advantage of some of our services, you may need to supply us with the personal details of a third party (for example, their name and address if you wish to send them some products). We will not use this information for anything other than providing the service for which the information was supplied.
We will not disclose any personally identifiable information without your permission unless:

• we are legally entitled to do so (for example, pursuant to a court order or for the purposes of prevention of crime or fraud). You will be treated as having given your permission for disclosures referred to in this policy;

• we are in negotiations with a third party for the sale or purchase of any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;

• if we, or substantially all of our assets, are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets; and

• to enforce or apply our terms of use and other agreements; or to protect our rights, property, safety, customers, or others. If you do not wish to receive mailings from us and/or from our partners, please confirm this by ensuring that the box for promotional mailings is checked appropriately.

Non-personal details

We may automatically collect non-personal information about you, such as the type of browsers you use or the Website from which you linked to us. This information is only used to assist us in providing an effective service on the Website. We may, from time to time, supply the owners and operators of third party websites which have a link to our site with information about the number of users linking to the Website from their website. You cannot be identified from any of this information.


From time to time, we may hold competitions via the Website. When you enter a competition, we may ask you to tell us your name, email address, mailing address and telephone number. We will collect and use these details in accordance with the provisions of this privacy policy


We aim to keep our records as accurate as possible. We do so by using the latest information supplied to Vanilla, by you, during the ordering process.


The technology that we use and the policies that we have implemented are intended to safeguard your privacy from unauthorised access and improper use. We will continue to update these measures as new technology becomes available.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also
exercise the right at any time by contacting us.

Access to Information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.


When you use this website we may collect information about your computer, such as your IP address or browser, which we will use for administration purposes and statistical analysis. This information will not usually identify you personally. We may also obtain information about your on line movement and use of the internet. We do this by placing a “cookie”, which is a small file, on your computer’s hard disc.
Cookies are used for several reasons:

• To recognise you whenever you use this website
• To speed up access to this website (so you do not have to log on each time)
• To store your personal preferences
• To build a profile about you
• To better target our marketing advertising campaigns


Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Contact us

If you would like to contact us: